How to print employee W-2 forms if you are a QuickBooks Desktop Payroll Assisted customer and are using the Self Print option.

So how about we see it profoundly and know more about Zero Out Retained Earnings In QuickBook. Not sure when W-2s are available to print?  Check out Deadlines and important quarter and year-end dates for QuickBooks Desktop Payroll Assisted customers for the latest Year End and W-2 dates.

To print W-2 forms with the Self Print option:

Access the Payroll Tax Center

Choose Employees > Payroll Center.

            Click the File Forms tab.

Click View/Print Forms & W-2s.

            Enter your payroll PIN.

            Select the W-2 tab.

            Select individual employee names from the list or select the checkbox next to the title

Employee to select all employees.

            Click the Open/Save Selected button.

Choose I’m printing original employee W-2s if you are going to give the W-2 to the employee for the first time.

Choose I’m printing replacement employee W-2s for lost or damaged W-2s.

Based on your selection, a message about printing paper may appear. Load the appropriate paper into your printer.

If you do not have perforated paper (instructions on back), you can print the W-2 form on plain paper, but you must also provide the W-2 filing instructions to your employee.

Note – QuickBooks Desktop Payroll Assisted uses 4-up paper (four horizontal W-2s per page).

An Adobe Reader file will open containing your W-2 selections.

 Additional Information:

  •  Each employee should get a full page with 4 copies of their W-2 form: an employee gets 1 copy each of Copies B and C, and 2 copies of Copy 2.
  • If you would like to print copies of employee W-2 forms or other forms for your records, see How to view or print filed tax copies in the Payroll Tax Center for steps.
  •  Fold your W-2 forms along the second perforation, with the fold inserted in the bottom of the envelope. For more 
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